Disruption management

When it comes to a complex project like the new Haren prison, there’s no denying that construction will have an impact on local residents.
To manage and -where possible – keep that impact to an absolute minimum, a ‘minderhinderplan’ (disruption management plan) was drawn up. In that plan, we identified the possible sources of disruption, described the impact of that disruption, and defined the measures we will implement to minimise that disruption.

THE OBJECTIVE

We are committed to keeping any disruption to the daily life of people living and working in the area to an absolute minimum. To achieve that, we have developed a work ethic that proactively looks at the impact the works will have and, where necessary, allows us to implement specific control measures that limit disruption during execution.

A disruption management analysis has shown that a number of areas may experience disruption while the works are going on. Below, you will find a list of the areas and the measures we will be taking there to keep disruption to a minimum.

1. MOBILITY

  • The Keelbeekweg link will always remain accessible, either via the old or the new route.
  • Witloofstraat will remain a pedestrian and cycle route.
  • All suppliers and subcontractors will have to abide by the traffic circulation plan, featuring the access and exit routes.
  • Customised road signage will be put in place, in consultation with the police.
  • Construction site traffic will only be permitted to access the site via Woluwelaan.
  • Workers and construction site vehicles will be obliged to park on the construction site, not on the surrounding streets.
Traffic circulation plan
Blue: Traffic from and to Leuven and Liège
Green: Traffic from and to Ghent
Red: Traffic from and to Antwerp

2. PUBLIC TIDINESS

  • The roads around the site will be kept clean.
  • Where necessary, trucks used during the earthworks will be cleaned before they are allowed on the public road.
  • At the site itself, an active waste policy applies. No rubbish to be left lying around!

3. DUST 

  • During work that generates excessive dust, water will be used to minimise dust formation. Where possible, the zones where the work is going on will be screened off.
  • During extensive periods of dry and/or windy weather, misting systems will be used and the excavated soil and trucks will be covered.

4. NOISE

  • Per phase of the site, an analysis of the noisiest activities will be conducted and, where possible, low-noise alternatives will be resorted to. If these prove not to be an option, the parties living within the areas affected by the work will be notified in good time.
  • To objectively evaluate noise levels, noise measurements will be taken periodically and, where necessary, measures can be implemented.
  • Only machinery that meets the statutory noise emission requirements will be used.
  • A conscious effort will be made to ensure that no power generators or pumps are installed in the vicinity of dwellings.

5. ODOUR

  • Site toilets and septic tanks will be emptied and cleaned on a regular basis.
  • Waste containers will not be left on site unnecessarily long.
  • Fuel stocks and other chemical products will be stored in suitable and odour-proof containers.

6. LIGHT POLLUTION

  • Only the essential emergency and security lighting will be left on during the night.
  • Light measurements will be taken on a periodic basis to objectively evaluate light pollution and, where necessary, measures will be implemented.

7. VIBRATIONS

  • Preference will be given to low-vibration equipment.
  • If vibration-prone work needs to be carried out in the vicinity of people’s properties, the owners will be timely notified and the properties in question will be surveyed beforehand.

This list of measures is non-exhaustive and can be tailored to the situation, our own findings in the course of the works and the feedback we receive.

Are you living in the area affected by the building site?

As we want to have an accurate picture of all the parties affected by the works, we commissioned a specialist firm to conduct an analysis of the area.
That analysis showed up 3 areas that will be affected.

  • Zone A = area that will be directly affected: all the parties located in the yellow zone in the picture below
  • Zone B = area that will be directly affected: all the parties located in the dark-blue zone in the picture below
  • Zone C = area that will be indirectly affected: all the parties located in the light-blue zone in the picture below
Green zone = building site
Green zone = building site

The parties situated in Zone A will always be affected by the works.
Residents in Zone B may be subject to the same impact as residents in Zone A but the actual impact will depend on a number of factors such as wind direction and ambient noise. In a south-westerly wind for instance, people living to the north-east of the site will be more affected than their counterparts living to the south-west of the site.
Zone C will not be directly affected by the works (e.g. by dust, noise, etc.). That having been said, we think it is important that also the people living in Zone C are kept up to date with the way the works are progressing. After all, in one way or another they also have a link with the project.

Our proactive communication will be tailored to the three aforementioned areas as follows:

  • Zone A:
    Direct communication: via flyers if work needs to be carried out that deviates from the norm, e.g. night work, work that will create excessive noise or vibrations.
    Indirect communication: via our website, electronic newsletters and information panels at the entrance to the site on Witloofstraat.
  • Zone B:
    Direct communication: via flyers if work is needed to be carried out that deviates from the norm and if we expect that the work in question will affect all or a number of the parties living in Zone B.
    Indirect communication: via our website, electronic newsletters and information panels at the entrance to the site on Witloofstraat.
  • Zone C:
    Indirect communication: via our website, electronic newsletters and information panels at the entrance to the site on Witloofstraat.

During the project, and in function of the work in hand, analyses will be conducted to check whether these zones need to be adjusted.